Room booking made easier & faster

Simple, effective meetings create a better experience for everyone. Intuitive, flexible and simple to use, SmartSpace Outlook integration handles all aspects of room booking from inside your Outlook calendar – giving you complete control on desktop, tablet or smartphone. The central, web-based system connects to MS Outlook, allowing you to book a meeting room and a video conference directly from your calendar appointment.

With SmartSpace Outlook integration you can allow room searches, services and visitors bookings to be made from within the Outlook calendar. Users can make the appointment in MS Outlook and invite appropriate attendees. By clicking on the room booking icon in the appointment window they’re able to search for a room and book it right there and then.

 

Want to know more?

Request a free, no obligation demonstration and let us show you how our system can benefit your organisation.

Benefits of SmartSpace Outlook Calendar Plugin

  • Desktop
    Easy Access
    Easy access guaranteed. No additional login required for staff to use the OneSpace Outlook plug-in.
  • Desktop
    Check attendee status
    SmartSpace provides a quicker booking process as staff can check an attendees availabilty before confirming the meeting room.
  • Desktop
    Reduce no shows
    When a meeting is cancelled SmartSpace automatically cancels the meeting room reservation at the same time.
  • Desktop
    Easy to use
    Staff can use immediately with little or no training required.
background
close
left
right
mobile
View
Details
mobile
Mobile

The OneSpace mobile app puts the workplace in your pocket, from desk reservation to meeting room booking. Go mobile and enable effortless, agile working practices that to comprehensive working benefits that boost employee productivity and happiness.

  • Desk Booking
  • Meeting Room Booking
  • Manage your Bookings
  • Multi- site
  • Point-to-point wayfinding and mapping
  • Search for colleagues, desk, meeting rooms or facilities
  • Check-in capability
  • Search for availble desks near you
Mobile
Mobile
The OneSpace mobile app puts the workplace in your pocket.
Mobile Features

The OneSpace mobile app puts the workplace in your pocket, from desk reservation to meeting room booking. Go mobile and enable effortless, agile working practices that to comprehensive working benefits that boost employee productivity and happiness.

  • Comprehensive reporting & analytics
  • Meeting room management and booking
  • Desk management and booking
  • Administration and user access control
  • Visitor Management
  • Cloud or on premise solutions
  • Manage multiple sites
  • Open architecture with robust & flexible APIs

Key Features

  • Desktop
    Email notifications
    Email notification templates make it easy to inform colleagues of what meeting rooms have been booked.
  • Desktop
    Easy room search
    Staff can search for a room by specific features at their chosen time using the appointment window.
  • Desktop
    Additional Services
    Easy access to book additional services for your meeting and add new meeting members.
  • Desktop
    Move and cancel
    When staff move their meeting, SmartSpace will check if the room is still available. When staff delete the meeting, the booking is automatically cancelled.
  • Desktop
    Multiple locations
    Staff can easily manage bookings at multiple locations and book with one click.

See our product in action.

Request a free, no obligation demonstration and let us show you how our system can benefit your organisation.

X
Request a demo
Get in touch to find out what Smartspace software can do for your business or to request a product demo.
Thanks for your interest in our products, we will contact you shortly.
SmartSpace Software is committed to protecting and respecting your privacy. We will only use your personal information to provide the products and services you requested from us. From time to time, we would like to contact you about our products and services, as well as other content that may be of interest to you. If you consent to us contacting you for this purpose, please tick the box below:

You may unsubscribe from these communications at any time. For more information on how to unsubscribe and our privacy practices, please review our Privacy Policy.
BACK TO TOP