Your desk anywhere, anytime.

Activate your office space with SmartSpace Desk Management to boost efficiency and cut costs. Empowering your team to work smarter, feel happier and be more productive, SmartSpace OS is accessible and easy to use, helping your staff adopt better working practises. Book a seat where you want it, when you want it, with hot, fixed or flexible desking solutions.

You can also enjoy instant access to every desk on every site. With one powerful tool you can schedule desks, manage bookings, locate neighbourhoods and colleagues. Find a free desk near a colleague, department or just near a café in a quiet area. Get where you want to go fast with SmartSpace OS’s visual maps, live desk check-ins, point to point wayfinding, integrated with our kiosk and mobile application. Desk management is about much more than just booking a desk so update the way your office works today.

Want to know more?

Request a free, no obligation demonstration and let us show you how our system can benefit your organisation.

Benefits of desk management

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    Creative a dynamic workforce
    SmartSpace OS allows you to set up organise, manage and book desks, creating a more dynamic environment for your workforce.
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    Maximise desk usage
    With the average office utilisation as low as 39% SmartSpace OS helps you understand desk usage so you can deliver significant savings to your business.
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    Reduce Cost
    Our desk booking solution ensures you maximize the use of your real estate – helping you reduce your energy bill and saving you money.
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    Understand your space
    Our comprehensive reporting provides data on how often desk are booked and if they are used at all.
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Online
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Details
Online
Online

With its modular design and ease of integration with your existing IT environment.

  • Comprehensive reporting & analytics
  • Meeting room management and booking
  • Desk management and booking
  • Administration and user access control
  • Visitor Management
  • Cloud or on-premise solutions
  • Manage multiple sites
  • Open architecture with robust & flexible APIs
Online
Online
With its modular design and ease of integration with your existing IT environment.
Online Features

With its modular design and ease of integration with your existing IT environment, SmartSpace lets you focus on providing immediate solutions. From desks and meeting room management, to visitor management and beyond.

  • Comprehensive reporting & analytics
  • Meeting room management and booking
  • Desk management and booking
  • Administration and user access control
  • Visitor Management
  • Cloud or on-premise solutions
  • Manage multiple sites
  • Open architecture with robust & flexible APIs
touchscreen
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touchscreen
Touchscreen

The SmartSpace touchscreen allows you to connect people with the physical space around them in more practical, productive and innovative ways.

  • Point to point wayfinding and mapping
  • Desk Booking
  • Find my nearest functionality
  • Live desk and meeting room status
  • Search for colleagues, desks, meeting rooms or facilities
  • User authentication Release a booked desk
Touchscreen
Touchscreen

The SmartSpace touchscreen allows you to connect people with the physical space around them.

Touchscreen Features

The SmartSpace touchscreen allows you to connect people with the physical space around them in more practical, productive and innovative ways.

  • Point to point wayfinding and mapping
  • Desk Booking
  • Find my nearest functionality
  • Live desk and meeting room status
  • Search for colleagues, desks, meeting rooms or facilities
  • User authentication Release a booked desk
mobile
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mobile
Mobile

The OneSpace mobile app puts the workplace in your pocket, from desk reservation to meeting room booking. Go mobile and enable effortless, agile working practices that to comprehensive working benefits that boost employee productivity and happiness.

  • Desk Booking
  • Meeting Room Booking
  • Manage your Bookings
  • Multi- site
  • Point-to-point wayfinding and mapping
  • Search for colleagues, desk, meeting rooms or facilities
  • Check-in capability
  • Search for availble desks near you
Mobile
Mobile
The OneSpace mobile app puts the workplace in your pocket.
Mobile Features

The OneSpace mobile app puts the workplace in your pocket, from desk reservation to meeting room booking. Go mobile and enable effortless, agile working practices that to comprehensive working benefits that boost employee productivity and happiness.

  • Comprehensive reporting & analytics
  • Meeting room management and booking
  • Desk management and booking
  • Administration and user access control
  • Visitor Management
  • Cloud or on premise solutions
  • Manage multiple sites
  • Open architecture with robust & flexible APIs

Key Features

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    Locate a desk easily
    Industry leading 2D/3D interactive floor plans and wayfinding solutions help staff book and locate desks.
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    Find your team
    Easily locate a neighbourhood or colleague and book a desk in the same location.
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    Real time reporting
    Real time reporting allows effective management of resources and space utilisation.
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    Customised requirements
    Create neighbourhoods, group and desk attributes that help a user identify what they require quickly.
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    Desktop, mobile & touchscreen
    Available online, on your mobile or through touchscreen kiosks SmartSpace OS provides a seamless booking experience.
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    Multiple sites
    SmartSpace OS is a scalable cloud or on premise solution that works across multiple sites

See our product in action.

Request a free, no obligation demonstration and let us show you how our system can benefit your organisation.

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SmartSpace Software is committed to protecting and respecting your privacy. We will only use your personal information to provide the products and services you requested from us. From time to time, we would like to contact you about our products and services, as well as other content that may be of interest to you. If you consent to us contacting you for this purpose, please tick the box below:

You may unsubscribe from these communications at any time. For more information on how to unsubscribe and our privacy practices, please review our Privacy Policy.
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