Effortless meetings are a reality.

SmartSpace allows you to book and manage your meeting rooms with ease. Our fully-integrated solution will help you maximise usage, efficiency and collaboration to create an agile workplace environment.

With SmartSpace Meetings your staff can find the closest room, that’s the right size with the equipment and facilities they need. Integration with Microsoft Outlook makes it easy for colleagues to use. They can also book on mobile, online or make instant bookings at the meeting room door display.

Integrated catering and facilities management enables a complete service to be provided through one interface. 

Want to know more?

Download our SmartSpace Meetings Brochure and see how your business can benefit from SmartSpace.

Download Brochure

Benefits of meeting room management

  • Increased room usage
    Increased room usage
    SmartSpace Meetings allows you to set up and manage meeting room bookings in order to maximise usage, efficiency and collaboration.
  • SmartSpace Calendar Add-in
    SmartSpace calendar integration
    SmartSpace Calendar add-in integration with MS Outlook means you can set up meetings, invite attendees, order catering and book resources quickly from within your calendar.
  • Everything in one place
    Everything in one place
    Our online portal means that you can book rooms, manage catering and facilities requirement all from one place.
  • Understand your space
    Understand your space
    Our comprehensive reporting provides data on how often rooms are used and how many people use them. Allowing you manage your space and overheads.
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Online
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Online

Online

With its modular design and ease of integration with your existing IT environment.

  • Comprehensive reporting & analytics
  • Meeting room management and booking
  • Desk management and booking
  • Administration and user access control
  • Visitor Management
  • Cloud or on-premise solutions
  • Manage multiple sites
  • Open architecture with robust & flexible APIs
Online

Online

With its modular design and ease of integration with your existing IT environment.

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Online Features

With its modular design and ease of integration with your existing IT environment, SmartSpace lets you focus on providing immediate solutions. From desks and meeting room management, to visitor management and beyond.

  • Comprehensive reporting & analytics
  • Meeting room management and booking
  • Desk management and booking
  • Administration and user access control
  • Visitor Management
  • Cloud or on-premise solutions
  • Manage multiple sites
  • Open architecture with robust & flexible APIs
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Panel
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Panel

Panel

The room booking panel makes it easier than ever to book a room with using SmartSpace, or directly on the screen using your fingertips. The panel presents all information elegantly on the screen. Thanks to the green, amber and red light aura, you can see at a glance if a room is vacant or not.

  • Book, end or extend a meeting from the screen Complete
  • Integration with SmartSpace
  • No more confusion or double booking
  • Multi-lingual
  • 8 inch capacitive touch
  • PoE available where required Proximity sensors
Panel

Panel

The room booking panel makes it easier than ever to book a room with using SmartSpace.

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Panel Features

The room booking panel makes it easier than ever to book a room with using SmartSpace, or directly on the screen using your fingertips. The panel presents all information elegantly on the screen. Thanks to the green, amber and red light aura, you can see at a glance if a room is vacant or not.

  • Book, end or extend a meeting from the screen Complete
  • Integration with SmartSpace
  • No more confusion or double booking
  • Multi-lingual
  • 8 inch capacitive touch
  • PoE available where required Proximity sensors
Mobile
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Mobile

Mobile

The SmartSpace mobile app puts the workplace in your pocket, from desk reservation to meeting room booking. Go mobile and enable effortless, agile working practices that to comprehensive working benefits that boost employee productivity and happiness.

  • Desk Booking
  • Meeting Room Booking
  • Manage your Bookings
  • Multi- site
  • Point-to-point wayfinding and mapping
  • Search for colleagues, desk, meeting rooms or facilities
  • Check-in capability
  • Search for availble desks near you
Mobile

Mobile

The OneSpace mobile app puts the workplace in your pocket.

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Mobile Features

The SmartSpace mobile app puts the workplace in your pocket, from desk reservation to meeting room booking. Go mobile and enable effortless, agile working practices that to comprehensive working benefits that boost employee productivity and happiness.

  • Comprehensive reporting & analytics
  • Meeting room management and booking
  • Desk management and booking
  • Administration and user access control
  • Visitor Management
  • Cloud or on-premise solutions
  • Manage multiple sites
  • Open architecture with robust & flexible APIs
Calendar
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Calendar

Calendar

SmartSpace integrates with you existing calendar solution for less time spent planning meetings and more time spent making decisions. Bring people together with meeting spaces that suit how they want to work, wherever they are.

  • Book directly from your email calendar
  • Interactive maps show availability
  • Book services and equipment
  • Administration facilities
  • Incorporate facilities policies
  • Manage multiple sites
  • Reports on meeting space & occupancy
Calendar

Calendar

SmartSpace integrates with you existing calendar solution for less time spent planning.

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Details

Calendar Features

SmartSpace integrates with you existing calendar solution for less time spent planning meetings and more time spent making decisions. Bring people together with meeting spaces that suit how they want to work, wherever they are.

  • Book directly from your email calendar
  • Interactive maps show availability
  • Book services and equipment
  • Administration facilities
  • Incorporate facilities policies
  • Manage multiple sites
  • Reports on meeting space & occupancy

Key Features

  • Scalable solution
    Scalable solution
    Our solution is 100% scalable with cloud based and on premise options available
  • Outlook integration
    Outlook integration
    SmartSpace integrates with MS Outlook to allow room booking directly from your calendar
  • Detailed reporting
    Detailed reporting
    Detailed reporting allows effective management of room utilisation, user activity and much more
  • IoT sensors
    IoT sensors
    Software and physical sensors can be deployed without disruption as part of a space utilisation study or for continual monitoring.
  • Visitor management
    Visitor management
    SmartSpace visitor management creates a good first impression and notifies hosts of arrivals.
  • Signage/Wayfinding
    Signage/Wayfinding
    Industry leading 2D/3D interactive floor plans and wayfinding solutions help staff book and locate meeting rooms.

See our product in action.

Request a free, no obligation demonstration and let us show you how our system can benefit your organisation.

Download Brochure